Claire Walker is the perfect advert for the efficiencies modern fleet management software bring. Working as a compensations and benefits manager for the Caudwell Group, she part-time manages a fleet of over 1300 as well as 300 cash allowances. Assisting her are five full-timers and 10 part-time administrators, but even this workforce could not prevent Walkers department becoming snowed under by vast piles of paperwork.
“Each year, we have 4700 car handovers, or from an administrative point of view, 4700 P11 D’s to process, the bane of my life.” says Walker.
AS OPERATORS READY themselves for when digital tachographs become law in May, new technology from Jaama should allay concerns over how the data will be downloaded.
While printouts can be obtained directly from digital tachographs such an outdated routine does not allow for detailed analysis of driver and vehicle activity to be undertaken effectively and it means record keeping is inefficient.
Instead, Jaama says commercial vehicle operators should download all digital tachograph information to carry out, for example, checks on drivers’ hours and rostering as required by the legislation, and to maintain records in accordance with Operator Licence regulations.
THE VAST MAJORITY of small fleets are failing to meet the most basic of Duty of Care guidelines, according to one of the largest ever road safety surveys.
Fleet software and occupational road safety expert Jaama conducted a survey of 2200 companies operating fleets of more than five vehicles throughout 2005. Participants included MDs, finance directors and HR managers as well as fleet operators. Although the survey showed an increase in awareness of Duty of Care issues among smaller fleets over the year, one in five (21 %) of those businesses surveyed were unaware of the Health and Safety Executive (HSE) ‘Driving at work: Managing work-related road safety’ guide by the end of the year.
A NEW study has applauded larger fleets for their efforts in protecting at-work drivers but found that many smaller companies were falling short of putting in place even basic requirements.
More than 2.000 company representatives including fleet operators, managing directors, finance directors and human resources managers were questioned for the survey.
The results found that almost half of respondents did not have an individual within the company responsible for road safety (49%) and that while 40% were aware of the Health and Safety Executive’s “Driving for Work’ handbook, many had still not implemented any sort of policy.
Fleet Week is today launching a conference covering the hottest topics affecting fleet and transport managers, HR professionals, purchasing managers and other executives with responsibility for company cars and their drivers. The first Business Car Conference will be held on May 24 at the Motor Heritage Centre in Gaydon, Warwickshire, just off junction 12 on the M40.
Following research with more than 100 fleet managers Fleet Week and sister magazine Fleet Management have put together a list of the seven most important subjects expected to impact upon fleet bosses in 2006.
The Business Car Conference will address risk management, managing residual values, lowering fuel costs, environmental responsibility, the cash or car debate, managing fleet data and the UK road network.
The amount and variety of fleet software available to management is growing at an impressive rate. But, the requirements of management can vary immensely. Duty of Care legislation delivers a heavy load of responsibility onto the shoulders of management when it comes to monitoring the safety – and suitability – of the fleet.
We ask the major fleet software specialists what they can offer in the way of new technology that can help management by delivering the information it needs, whether that’s keeping track of costs, mileages – or whereabouts of drivers.
Jaama has made Elaine Horton corporate marketing executive of its risk management division. Horton previously spent 10 years at rival cfc solutions as marketing team leader until being made redundant. Her appointment follows a rise in demand for Jaama’s services, the firm said.
‘Speaking a common language’
Increased IT integration will be the theme for 2006 and beyond with today’s software systems talking to each other through one common language (XML], according to Jason Francis, managing director of fleet software and occupational road safety specialists Jaama. ‘It means that systems can talk to one another and rather than being separate islands of information within an organisation, information can automatically transcend systems and drive processes,’ he said. ‘This will enable the fleet department, no matter how small, to devolve some burdensome operational administrative tasks out from a central function to branches/departments or drivers. ‘For example, integration with a company’s payroll and HR systems will mean that an employee’s details require inputting only once. From the HR system, that information will feed into a fleet system along with vehicle grade allocation details.
He is renowned for his hardhitting approach to business -and now this tough stance has filtered down to entrepreneur John Caudwell’s company car fleet. Drivers at mobile phone provider The Caudwell Group – owner of Phones 4u – will he denied their expenses claims if they fail to carry out vehicle checks under a new initiative launched by the fleet to ensure its duty of care obligations are being met.