Key2 users urged to undertake data mapping exercise for GDPR

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Users of Jaama’s multi award-winning Key2 vehicle and driver management system have been urged to undertake a data mapping exercise ahead of next month’s introduction of the General Data Protection Regulation (GDPR).

The regulation comes into effect on May 25 and organisations in non-compliance may face heavy fines of up to €20m or 4% of annual worldwide turnover – whichever is higher.

Under GDPR, employers must ensure that employees’ personal data - as well as that relating to clients and prospects - is processed lawfully, transparently, is secure, and is held for a “legitimate business interest”.

For example, that could include:
• Recording driver licence-related information;
• The capture and processing of mileage for travel management and business expense claims;
• Accident-related information;
• Fuel data capture;
• And the use of driver behaviour data from in-vehicle telematics.

Jaama launches new Key2 modules

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Jaama adds new functionality to its industry-leading, multi award-winning Key2 asset management system to improve its customers’ fleet operating efficiency, ensure increased compliance management along with providing additional cost controls.

Jaama has completely overhauled and significantly improved the Vehicle Event Manager area of Key2 and renamed it Compliance Manager.
 
Additionally, a new Tyre Data Import module enables validation of incoming tyre costs against pre-agreed costs matrices to ensure correct charging for tyres. The new import module complements Key2’s existing tyre management functionality. 

Furthermore, Key2 has also been enhanced to enable the importing of vehicle details that are the subject of a motor manufacturer recall along with the ability to capture the related rectification work. The new functionality works alongside the current manual entry system, streamlining the process and significantly reducing administrative intervention.

The new Compliance Manager module is fully configurable to meet individual fleet requirements. It enables managers to create their own regular and one-off events relating to vehicles to ensure that they are never missed for example; servicing in accordance with manufacturer requirements, MoT’s and commercial vehicle inspections.

Jaama to showcase ‘MyVehicle App’ at CV Show 2018

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Jaama, the UK’s leading fleet industry asset management software system provider, will be showcasing new functionality introduced to its smartphone ‘MyVehicle App’ - a genuine fleet and transport industry game-changer - at this year’s Commercial Vehicle Show.
 
‘MyVehicle App’ was unveiled at last year’s Commercial Vehicle Show and since then Jaama customers with a combined total of more than 100,000 drivers have procured the tool.
 
At this year’s Commercial Vehicle Show, being held at the NEC in Birmingham, from April 24-26, Jaama will showcase a range of additional features specifically designed to help commercial vehicle operators reduce van and HGV downtime and ensure maximum compliance.
 
Those features include:

•‘MyVehicle App’ retaining a historic record of vehicle defects highlighted by drivers when undertaking daily checks, the rectification date and other details including the name of the person signing the vehicle back on to the road. That means that should a Driver and Vehicle Standards Agency (DVSA) enforcement officer stop a vehicle, the driver is in possession of a defect history record so reducing downtime and paperwork.

•Drivers being able to take a photo of a ‘critical’ defect and attach ‘off-road’ status to the commercial vehicle via ‘MyVehicle App’. That in turn, via auto-triggering will create an ‘urgent job’ alert in Jaama’s multi award-winning web-based vehicle, driver and workshop management solution Key2.

•A facility that combines ‘non-urgent’ vehicle defects notified by drivers via ‘MyVehicle App’ into one job thus reducing vehicle downtime. Rule sets within Key2 will link such reported defects together and where applicable to a vehicle service or MoT if imminent.

•The ability to log via ‘MyVehicle App’ ‘nil vehicle defects’. The additional function provides an audit trail of all vehicle checks irrespective of whether any defect was spotted.

•Drivers being restricted from adding a vehicle to ‘MyVehicle App’ if they do not have the required licence categories to drive it, for example if not holding an HGV licence. The preventative measure is designed to maximise compliance and links from the applicable licence categories section in Key2’s ‘asset type manager’. 
 
It is the third consecutive year that Jaama has exhibited at the Commercial Vehicle Show and such was the past interest from fleet decision-makers, transport operators, senior managers and engineers in both ‘MyVehicle App’ and the company’s industry-leading Key2 technology that it is returning in 2018.
 
More than 1.2 million vehicles are now managed via Key2 with the mark broken after Jaama reported that it had sold a record number of vehicle management systems to car and commercial vehicle fleets, contract hire and leasing companies and rental specialists in 2017 up 84.5% on 2016.
 

Jaama assist organisations achieve and maintain FORS

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Jaama is committed to working in partnership with customers and industry bodies to promote best practice and raise standards across the fleet industry and was the 1st fleet software supplier to become an Associates FORS member to promote this commitment through practical action.
 
Technology is a major aid to making fleet administration easier for fleet managers and ensuring vehicles are operating in tip-top condition and comply with legislation.  Jaama is the industry’s benchmark for quality and innovation and is established as the UK’s most recommended software supplier in the fleet, leasing and hire markets.